Collaborators Feature: Guide to Enhanced Roles and Permissions

Learn how to utilize advanced roles and permissions for collaborators in order to enhance collaboration within your organization.

Written by Jenolin Johnson

Updated at April 9th, 2025

Contents

👨‍💻 Login to your learning platform as an administrator with your admin credentials.
1. Select 'People' from the side navigation bar in the main dashboard.
2. Navigate to the roles and permissions section by clicking on 'Roles'
3. Click "Create Role."
4. Fill out the required fields for the new role. Click on 'Update Role' to save your role with permissions.
5. Navigate to the "Users" icon and select a required user profile.
6. Click "+ Add Role" to confirm the addition of the role.
7. Select your desired role from the list of roles.
8. Click "Update Role" to save the role configuration.
9. Navigate to 'Assessments'.
10. Select "Edit" from the three dots and proceed to the 'settings' of the assessment.
11. Scroll down to 'Assessment Collaborators' and select any of the users required.
12. Click "Update Assessment" to save changes.
13. The staff can see and access the assessments they are authorized to collaborate in, as assigned by the administrator.

Discover the improved Roles and Permissions system with our new Collaborators feature. This guide explains how admins can share assessments with others for seamless collaboration while maintaining restrictions. Learn how to assign roles, manage permissions, and enable efficient teamwork across assessments, ensuring a streamlined and secure workflow.

2. Navigate to the roles and permissions section by clicking on 'Roles'

3. Click "Create Role."

4. Fill out the required fields for the new role. Click on 'Update Role' to save your role with permissions.

5. Navigate to the "Users" icon and select a required user profile.

6. Click "+ Add Role" to confirm the addition of the role.

7. Select your desired role from the list of roles.

8. Click "Update Role" to save the role configuration.

9. Navigate to 'Assessments'.

10. Select "Edit" from the three dots and proceed to the 'settings' of the assessment.

11. Scroll down to 'Assessment Collaborators' and select any of the users required.

12. Click "Update Assessment" to save changes.

13. The staff can see and access the assessments they are authorized to collaborate in, as assigned by the administrator.

ℹ️ Tip: If a user is collaborated with specific classrooms or assessments but hasn’t been given room-level or assessment-specific access, they will see all classrooms and assessments which are on the platform.

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Collaborators Feature: Guide to Enhanced Roles and Permissions

👨‍💻 Login to your learning platform as an administrator with your admin credentials.

1. Select 'People' from the side navigation bar in the main dashboard.